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17 PowerPoint Presentation Tricks to Make Extra Inventive Slideshows [+ Templates]

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Creating an incredible PowerPoint presentation is a talent that any skilled can profit from. The issue? It’s very easy to get it fallacious. From poor shade decisions to complicated slides, a nasty PowerPoint slideshow can distract from the implausible content material you’re sharing with stakeholders in your crew.

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That’s why it’s so essential to learn to create a PowerPoint presentation from the bottom up, beginning together with your slides. Even when you’re acquainted with PowerPoint, a refresher will enable you to make a extra engaging, skilled slideshow. Let’s get began.

I like to think about Microsoft PowerPoint as a check of fundamental skilled abilities. To create a passing presentation, I have to reveal design abilities, technical literacy, and a way of non-public fashion.

If the presentation has an issue (like an unintended font, a damaged hyperlink, or unreadable textual content), then I’ve in all probability failed the check. Even when my spoken presentation is effectively rehearsed, a nasty visible expertise can break it for the viewers.

Experience means nothing and not using a good PowerPoint presentation to again it up. For starters, seize your assortment of free PowerPoint templates beneath.

Regardless of your matter, profitable PowerPoints rely on three principal components: your command of PowerPoint’s design instruments, your consideration to presentation processes, and your devotion to constant fashion. Listed below are some easy suggestions that will help you begin mastering every of these components, and remember to take a look at the extra sources on the backside of this put up.

How you can Make a PowerPoint Presentation

A presentation is made up of a number of slides, and now that you understand how to make one, you may delve deeper into PowerPoint’s capabilities.

1. Open a clean presentation once more or begin from one you have already created.

For those who’ve already created a presentation, double-click the icon to open the present file. In any other case, open Microsoft PowerPoint, click on File within the high left nook, and click on New Presentation. From there, you may observe the prompts to arrange a brand new presentation.

2. Select a theme or create your personal.

Microsoft gives built-in themes and shade variations that will help you design your slides with a cohesive look. To select from these pre-built themes, select the File tab once more, choose New, select one of many choices, and click on Create.

In any other case, you need to use PowerPoint components, your design sense, and your model’s shade palette to make your personal “theme.”

3. Create quite a lot of slides for various functions.

You do not wish to current the identical precise slide, solely with completely different content material on it. This may bore your viewers. Be certain that you create a number of variations, accommodating among the widespread makes use of for slides. At minimal, you may want:

  • A title slide
  • An agenda or desk of contents slide
  • A slide that introduces the speaker
  • Numerous content material slides (create completely different layouts contemplating what sort of multimedia you may use)

4. Use the Duplicate Slides function to avoid wasting you time.

There is no purpose to create these designs over and over. Now that you’ve a couple of to attract from, you may merely duplicate them earlier than inputting your content material. Here is how to try this:

  • On the left pane, right-click the thumbnail of the slide you wish to duplicate.
  • Select Duplicate Slide from the pop-up menu.

This may mechanically add a duplicate of this slide to the presentation. From there, you may customise it to your wants.

5. Add transitions to your slides (optionally available).

Completed effectively, transitions can add a bit little bit of motion and showmanship to your presentation. PowerPoint has a number of transitions in-built so that you can select from.

To entry them, choose the Transitions tab from the highest ribbon. From there, you may choose a transition for it to preview in your display. To customise it additional, click on Impact Choices and play with the options to seek out one thing that fits your liking. To take away a transition, choose Transitions and click on None.

6. Add animations to your slides (optionally available).

Like transitions, animations can add motion, reveal data, and enable you to underscore the factors you wish to hit throughout your speech. To animate a component, observe these steps:

  • Choose the ingredient you need animated by clicking on it.
  • Select Animations from the highest ribbon.
  • You may have the choice to select from a number of results displayed within the ribbon.
  • Clicking on one will provide you with a preview.
  • To customise the animation, choose Impact Choices.
  • To take away an animation, click on None within the ribbon.

A few of the methods to customise animations embody:

  • On Click on
  • With Earlier
  • After Earlier
  • Period
  • Delay

These describe the way you need the impact to behave, so mess around with them till you discover an impact that fits your liking.

You may even have the choice to maneuver animations round as you edit your slides by clicking on the Animation Pane button, then reordering the animations within the listing that pops up.

7. Save your presentation.

Click on File and Save, ensuring to specify which folder or vacation spot you need your PowerPoint to be saved.

8. Run your presentation.

It is all the time good to do a trial run to make sure that your slides are arrange correctly and your animations hearth the best way you anticipate them to.

To current your PowerPoint, go to the Slide Present tab and click on Play from Begin. The slide will cowl your complete display, blocking out your desktop and PowerPoint software program. That is so your viewers (on this case, you for the trial run) is solely targeted on the visible components of your presentation.

9. Advance the slides.

If you’re carried out with one slide and wish to present the subsequent in your sequence, click on your mouse in presentation mode. This may advance the slide.

PowerPoint Model

1. Don’t let PowerPoint resolve how you employ PowerPoint.

Microsoft wished to supply PowerPoint customers with a number of instruments. However this doesn’t imply you need to use all of them. Listed below are some key issues to look out for:

  • Be sure that the preset PPT themes complement your wants earlier than you undertake them.
  • Attempt to get away from utilizing Microsoft Workplace’s default fonts, Calibri and Cambria. Utilizing these two typefaces could make the presentation appear underwhelming.
  • Professionals ought to by no means use PPT’s motion sounds. (Please contemplate your viewers above private choice).
  • PowerPoint makes bulleting computerized, however ask your self: Are bullets really applicable for what you could do? Generally they’re, however not all the time.
  • Current PPT defaults embody a small shadow on all shapes. Take away this shadow if it is not really wanted. Additionally, don’t go away shapes of their default blue.

2. Create customized slide sizes.

When you often can get away with the default slide measurement for many displays, it’s possible you’ll want to regulate it for bigger displays on weirdly sized shows. If you could do this, here is how.

  • Within the top-left nook, select File.
  • Choose Web page Setup.
  • Kind the peak and width of the background you need, and click on OK.
  • A dialogue field will seem. Click on Scale if you wish to additionally resize your content material, or Don’t Scale when you don’t. We suggest clicking Don’t Scale, then manually adjusting minor format points.

Tip: You possibly can keep away from a headache with the final step when you resize your slides earlier than you add any objects to them. In any other case, the scale of your objects will grow to be skewed.

Powerpoint Presentation: Resize Slide

3. Edit your slide template design.

Typically, it is a lot simpler to edit your PowerPoint template earlier than you begin — this fashion, you do not have to design every slide by hand. Here is the way you do this.

  • Choose View within the high navigation.
  • Click on Grasp.
  • Within the drop-down, click on Slide Grasp.
  • Make any modifications you want, then click on Shut Grasp within the high ribbon. All present and future slides in that presentation will use that template.

Powerpoint Presentation: Editing The Master

4. Write textual content together with your viewers in thoughts.

A major a part of a PowerPoint’s content material is textual content. Nice copy could make or break your presentation, so evaluating your written work from a couple of completely different angles might make you appear extra persuasive. Interested by how your textual content is acquired differentiates good presenters from the very best.

Typography:

Many individuals underestimate the affect of typeface, however choosing the proper font is essential — the notion of your font kind might affect your viewers’s impression of you. The proper font is a chance to convey constant model character and professionalism.

Some fonts are seen as clear {and professional}, however this doesn’t suggest they’re boring. A typical mistake is considering your font is not “thrilling” sufficient, which could lead on you to decide on a font that distracts out of your total message. We suggest sticking to easy serif and sans-serif fonts. Keep away from script fonts due to potential readability points.

Powerpoint Presentation: Types Of Fonts

That stated, you may nonetheless use enjoyable and eccentric fonts — moderately. Offsetting a enjoyable font or massive letters with one thing extra skilled can create an interesting presentation.

Above all, make sure you are constant so your presentation seems to be the identical all through every slide. That manner, your viewers does not grow to be distracted by too many disparate fonts. Try this instance from HubSpot’s firm profile templates:

Powerpoint Presentation: Consistent Slides

Interested in this presentation template? Download it for free here.

5. Make certain your whole objects are correctly aligned.

Having correctly aligned objects in your slide is the important thing to creating it look polished {and professional}. You possibly can manually attempt to line up your photos … however everyone knows how that usually works out. You are attempting to ensure your whole objects hang around in the course of your slide, however once you drag them there, it nonetheless does not look fairly proper. Do away with your guessing recreation and let PowerPoint work its magic with this trick.

Right here’s find out how to align a number of objects:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Prepare within the high choices bar, then select Align or Distribute.
  • Select the kind of alignment you need.

Powerpoint Presentation: Aligning Objects

Right here’s find out how to align objects to the slide:
  • Choose all objects by holding down Shift and clicking on all of them.
  • Choose Prepare within the high choices bar, then select Align or Distribute.
  • Choose Align to Slide.
  • Choose Prepare within the high choices bar once more, then select Align or Distribute.
  • Select the kind of alignment you need.

Powerpoint Presentation: Aligning Objects

PowerPoint Design

6. Use “Format Object” to higher management your objects’ designs.

Format menus help you do nice changes that in any other case appear inconceivable. To do that, right-click on an object and choose the Format Object possibility. Right here, you may fine-tune shadows, modify form measurements, create reflections, and rather more. The menu that can pop up seems to be like this:

Powerpoint Presentation: Format Object Pane

Though the principle choices will be discovered on PowerPoint’s format toolbars, search for full management within the format window menu. Different examples of choices out there embody:

  • Adjusting textual content inside a form.
  • Making a pure perspective shadow behind an object.
  • Recoloring photographs manually and with computerized choices.

7. Reap the benefits of PowerPoint’s shapes.

Many customers don’t understand how versatile PowerPoint’s form instruments have grow to be. Together with the expanded format choices launched by Microsoft, the potential for good design with shapes is available. PowerPoint offers the consumer with a bunch of nice form choices past the normal rectangle, oval, and rounded rectangle patterns.

As we speak’s shapes embody a extremely practical Sensible Shapes perform, which allows you to create diagrams and circulate charts very quickly. These instruments are particularly precious when you think about that PowerPoint is a visible medium. Paragraphing and bullet lists are boring — you need to use shapes to assist categorical your message extra clearly.

8. Create customized shapes.

If you create a form, proper click on and press Edit Factors. By modifying factors, you may create customized shapes that suit your particular want. As an illustration, you may reshape arrows to suit the scale you want.

Powerpoint Presentation: Editing Points

An alternative choice is to mix two shapes collectively. To take action, choose the 2 shapes you’d prefer to work with, then click on Form Format within the high ribbon. Faucet Merge Shapes.

You’ll see quite a lot of choices.

  • Mix creates a customized form that has overlapping parts of the 2 earlier shapes reduce out.
  • Union makes one utterly merged form.
  • Intersect builds a form of solely the overlapping sections of the 2 earlier shapes.
  • Subtract cuts out the overlapping portion of 1 form from the opposite.
  • Fragment will cut up your form into completely different elements relying on the place they overlap.

By utilizing these instruments relatively than attempting to edit factors exactly, you may create precisely measured customized shapes.

9. Crop photos into customized shapes.

In addition to creating customized shapes in your presentation, it’s also possible to use PowerPoint to crop current photos into new shapes. Here is the way you do this:

  • Click on on the picture and choose Image Format within the choices bar.
  • Select Crop, then Crop to Form, after which select your required form. Ta-da! Customized-shaped photographs.

Powerpoint Presentation: Cropping An Image Into A Custom Shape

10. Current web sites inside PowerPoint.

Custom says that if you wish to present a web site in a PowerPoint, you need to simply create a hyperlink to the web page and immediate a browser to open. For PC customers, there’s a greater possibility.

Third celebration software program that integrates absolutely into PowerPoint’s developer tab can be utilized to embed a web site straight into your PowerPoint utilizing a standard HTML iframe. Among the best instruments is LiveWeb, a third-party software program you could set up in your PowerPoint program.

By utilizing LiveWeb, you don’t must interrupt your PowerPoint, and your presentation will stay fluid and pure. Whether or not you embed a complete webpage or only a YouTube video, this could be a high-quality third celebration enchancment. To put in the add-on, easy head to the LiveWeb website and observe the directions.

Sadly, Mac customers don’t have an identical possibility. A great second alternative is to take screenshots of the web site, hyperlink in via a browser, or embed media (akin to a YouTube video) by downloading it on to your pc.

11. Strive Utilizing GIFs.

GIFs are looped animated photos used to speak a temper, thought, data, and rather more. Customers add GIFs to PowerPoints to be humorous or shortly demo a course of. It is simple so as to add GIFs to your slides. To take action, merely observe these steps:

  • Obtain and save the GIF you need.
  • Go to the slide you need the GIF on.
  • Go to the House tab, and click on both Insert or Image.
  • From the Image drop-down menu, select Image from File.
  • Navigate to the place you saved your GIF and choose it. Then, select Insert.
  • It’s going to play mechanically the second you insert it.

PowerPoint Course of

12. Hold it easy.

PowerPoint is a superb software to assist your presentation with visible data, graphics, and supplemental factors. Which means your PowerPoint shouldn’t be your total presentation. Your slides — irrespective of how inventive and exquisite — should not be the star of the present. Hold your textual content and pictures clear and concise, utilizing them solely to complement your message and authority.

In case your slides have dense and cluttered data, it’ll each distract your viewers and make it more likely that you’ll lose their consideration. Nothing in your slides needs to be superfluous! Hold your presentation persuasive by protecting it clear. There are a couple of methods to do that:

  • Restrict bullet factors and textual content.
  • Keep away from paragraphs and lengthy quotes.
  • Preserve “white area” or “detrimental area”.
  • Hold percentages, graphs, and information tremendous fundamental.

13. Embed your font recordsdata.

One fixed downside presenters have with PowerPoint is that fonts appear to alter when presenters transfer from one pc to a different. In actuality, the fonts are usually not altering — the presentation pc simply doesn’t have the identical font recordsdata put in. For those who’re utilizing a PC and presenting on a PC, then there’s a clean workaround for this problem.

Right here’s the trick: If you save your PowerPoint file (solely on a PC), you need to click on File, then Choices, then open up the Save tab. Then, choose the Embed fonts within the file test field underneath Protect constancy when sharing this presentation. Now, your presentation will hold the font file and your fonts won’t change once you transfer computer systems.

The macOS PowerPoint model has an identical perform. To embed your fonts on a Mac, do the next:

  • Open up your presentation.
  • On the highest bar, click on PowerPoint, then click on Preferences.
  • Beneath Output and Sharing, click on Save.
  • Beneath Font Embedding, click on Embed fonts within the file.

14. Save your slides as a PDF file for backup functions.

For those who’re nonetheless fearful of your presentation exhibiting up in another way when it’s time to current, you need to create a PDF model simply in case. This can be a good possibility when you’ll be presenting on a special pc. For those who additionally run into a problem the place the presenting pc doesn’t have PowerPoint put in, it’s also possible to use the system viewer to open up the PDF. No laptop computer will ever provide you with bother with this file kind.

The one caveat is that your GIFs, animations, and transitions received’t switch over. However for the reason that PDF will solely work as a backup, not as your main copy, this needs to be okay.

To avoid wasting your presentation as a PDF file, take the next steps:

  • Go to File, then click on Save as …
  • Within the pop-up window, click on File Format.
  • A drop-down menu will seem. Choose PDF.
  • Click on Export.

You can too go to File, then Export, then choose PDF from the file format menu.

15. Embed multimedia.

PowerPoint means that you can both hyperlink to video/audio recordsdata externally or to embed the media straight in your presentation. You need to embed these recordsdata when you can, however when you use a Mac, you can’t really embed the video (see notice beneath). For PCs, two nice causes for embedding are:

  • Embedding means that you can play media straight in your presentation. It’s going to look rather more skilled than switching between home windows.
  • Embedding additionally signifies that the file stays throughout the PowerPoint presentation, so it ought to play usually with out additional work (besides on a Mac).

Notice: macOS customers of PowerPoint needs to be additional cautious about utilizing multimedia recordsdata.

For those who use PowerPoint for Mac, then you’ll all the time have to deliver the video and/or audio file with you in the identical folder because the PowerPoint presentation. It’s finest to solely insert video or audio recordsdata as soon as the presentation and the containing folder have been saved on a conveyable drive of their everlasting folder. Additionally, if the presentation will probably be performed on a Home windows pc, then Mac customers want to ensure their multimedia recordsdata are in WMV format. This tip will get a bit difficult, so if you wish to use PowerPoint successfully, think about using the identical working system for designing and presenting, it doesn’t matter what.

16. Carry your personal {hardware}.

Between working techniques, PowerPoint continues to be a bit jumpy. Even between differing PPT variations, issues can change. One method to repair these issues is to just remember to have the best {hardware} — so simply deliver alongside your personal laptop computer once you’re presenting.

For those who’re tremendous involved in regards to the completely different techniques you might need to make use of, then add your PowerPoint presentation into Google Slides as a backup possibility. Google Slides is a cloud-based presentation software program that can present up the identical manner on all working techniques. The one factor you want is an web connection and a browser.

To import your PowerPoint presentation into Google Slides, take the next steps:

  • Navigate to slides.google.com. Be sure to’re signed in to a Google account, ideally your personal.
  • Beneath Begin a brand new presentation, click on the empty field with a plus signal. This may open up a clean presentation.
  • Go to File, then Import slides.
  • A dialog field will come up. Faucet Add, then click on Choose a file out of your system.
  • Choose your presentation and click on Open.
  • Choose the slides you’d prefer to import. If you wish to import all of them, click on All within the higher right-hand nook of the dialog field.
  • Click on Import slides.

Powerpoint Presentation: Importing Slides Into Google Slides

Once I examined this out, Google Slides imported every part completely, together with a form whose factors I had manipulated. This can be a good backup choice to have when you’ll be presenting throughout completely different working techniques.

17. Use Presenter View.

In most presentation conditions, there will probably be each a presenter’s display and the principle projected show to your presentation. PowerPoint has an incredible software known as Presenter View, which will be discovered within the Slide Present tab of PowerPoint. Included within the Presenter View is an space for notes, a timer/clock, and a presentation show.

Powerpoint Presentation: Using Presenter View

For a lot of presenters, this software may also help unify their spoken presentation and their visible help. You by no means wish to make the PowerPoint seem to be a stack of notes that you just’re studying off of. Use the Presenter View possibility to assist create a extra pure presentation.

Professional Tip: Firstly of the presentation, you must also hit CTRL + H to make the cursor disappear. Hitting the “A” key will deliver it again when you want it!

Your Subsequent Nice PowerPoint Presentation Begins Right here

With fashion, design, and presentation processes underneath your belt, you are able to do much more with PowerPoint than simply displays to your purchasers. PowerPoint and comparable slide functions are versatile instruments that shouldn’t be forgotten. With an incredible template, you will be in your method to creating displays that wow your viewers.

Editor’s notice: This put up was initially revealed in September 2013 and has been up to date for comprehensiveness.

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